Happlicant Privacy Policy

At Happlicant, we take your privacy seriously. This Privacy Policy outlines how we collect, use, share, and protect your personal information when you use our platform (“the Platform”). By using Happlicant, you agree to the terms of this policy.

1. Information We Collect

We collect various types of information to provide and improve our services. This includes:

1.1 Personal Information

This refers to information that can identify you as an individual, such as:

• Name

• Email address

• Phone number

• Job title

• Company details

1.2 Candidate Information

When you use Happlicant to manage job candidates, we may collect the following information about your candidates:

• Name

• Contact details

• Résumés or CVs

• Assessment results

• Application data, including answers to job-related questions

• Work history and qualifications

1.3 Automatically Collected Information

We automatically collect certain information when you use the Platform, including:

• IP addresses

• Browser type

• Device information

• Usage data (e.g., interactions with the Platform, pages viewed, etc.)

1.4 Cookies and Tracking Technologies

We use cookies and similar technologies to collect data about how users interact with our Platform, to improve performance, personalize your experience, and for analytical purposes.

2. How We Use Your Information

Happlicant uses the information we collect for the following purposes:

• To Provide and Improve Our Services: This includes processing applications, assessing candidates, and providing you with updates on job postings and recruitment processes.

• To Communicate With You: We use your contact information to send updates, respond to inquiries, and deliver important notices about changes to our services.

• For Analytics and Performance Monitoring: We analyze usage data to improve our Platform and provide insights into hiring and recruitment trends.

• To Ensure Compliance: We use personal data to comply with legal requirements, resolve disputes, and enforce our Terms and Conditions.

• For Marketing: With your consent, we may use your information to send promotional content and offers related to Happlicant. You can opt-out of marketing communications at any time.

3. Sharing Your Information

Happlicant does not sell your personal data. However, we may share your information with:

3.1 Service Providers

We work with third-party service providers that help us operate our Platform, such as hosting providers, email services, and payment processors. These providers may have access to your personal information as part of providing their services but are restricted from using it for any other purpose.

3.2 Legal Requirements

We may disclose your information if required by law, such as in response to court orders, government inquiries, or other legal processes.

3.3 Business Transfers

In the event of a merger, acquisition, or sale of Happlicant assets, we may transfer your personal information to the new owners as part of the transaction.

3.4 Candidates

As part of the recruitment process, candidate information may be shared with prospective employers using Happlicant. Employers are responsible for ensuring the proper handling of candidate data.

4. Data Retention

Happlicant retains personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

When data is no longer needed, we will delete or anonymize it securely.

5. Data Security

We take data security seriously and use a range of technical and organizational measures to protect your information from unauthorized access, misuse, loss, or destruction. These measures include:

• Encryption of sensitive data (both at rest and in transit)

• Regular security audits and assessments

• Access controls and user authentication mechanisms

However, no security system is completely foolproof. We cannot guarantee the absolute security of your data.

6. Your Rights

Depending on your location and applicable laws, you may have the following rights concerning your personal information:

• Access: You have the right to request access to the personal data we hold about you.

• Rectification: You have the right to request correction of any inaccurate or incomplete information.

• Deletion: You can request that we delete your personal information, subject to legal limitations.

• Data Portability: You can request a copy of your personal data in a structured, commonly used, and machine-readable format.

• Objection: You have the right to object to the processing of your data for certain purposes, such as direct marketing.

• Withdraw Consent: If we rely on consent for processing, you have the right to withdraw that consent at any time.

To exercise these rights, please contact us.

7. International Data Transfers

Happlicant may process personal data outside of your home country, including transferring data to the United States or other countries where our servers are located. We ensure that data transfers comply with applicable legal standards, such as GDPR, to protect your information when transferred internationally.

8. GDPR Compliance

If you are located in the European Economic Area (EEA), Happlicant is committed to complying with the General Data Protection Regulation (GDPR). This includes ensuring that:

• We collect and process your personal data lawfully, fairly, and transparently.

• We have a lawful basis for processing your personal data, such as consent, contractual necessity, or legitimate interests.

• We offer you the ability to exercise your rights under GDPR, including data access, rectification, and erasure.

9. Children’s Privacy

Happlicant does not knowingly collect or solicit personal data from children under the age of 16. If we become aware that we have collected personal data from a child under 16, we will take steps to delete the information promptly.

10. Third-Party Links

Our Platform may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these third parties. We recommend reviewing the privacy policies of any third-party services before providing them with personal information.

11. Changes to This Privacy Policy

Happlicant reserves the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page, and the “Effective Date” at the top will be updated accordingly. Your continued use of the Platform after any changes to the Privacy Policy constitutes your acceptance of the updated terms.

12. Contact Information

If you have any questions or concerns about this Privacy Policy, please contact us.